completed 2026-10-07 BoD notes

docs/bod/2026/Fall/2026-10-07.md

@@ -1,50 +1,146 @@
 Board of Directors Meeting
 
 Attendance:
-- [ ] msonmez
-- [ ] rsang
-- [ ] elenah
+- [x] msonmez
+- [x] rsang
+- [x] elenah
 - [ ] sbwilliams
 
 - [ ] ericgu
-- [ ] joiew
-- [ ] lafer
-- [ ] erdaifuu
-- [ ] finwan
-- [ ] lukegon
-
-- [ ] racheyangg
-- [ ] rschuetz
-- [ ] lukepeters
-- [ ] vqbc
-- [ ] michaelzls
+- [x] joiew
+- [x] lafer
+- [x] erdaifuu
+- [x] finwan
+- [x] lukegon
+
+- [x] racheyangg
+- [x] rschuetz
+- [x] lukepeters
+- [x] vqbc
+- [x] michaelzls
 
 Guests:
+- studentkrisk
+- nidhiim
+- angelawuuski
+- jerrywang
 
-Quorum for this meeting is ${quorum}
+Quorum for this meeting is 7
 
-Meeting Started at ${start_time}
+Meeting Started at 18:17
 
 ## administrivia
+- furniture
+    - vqbc: come to conclusion about best furniture
+        - last time, settled on table for hot water, tables to replace current circle tables, chairs
+        - last week, we also wanted to figure out new supply table
+            - neither ULine or ikea had very good supply tables
+                - we have very specific dimensions that we need
+                - no bigger than 20 inches deep; otherwise, conflicts with sever room
+            - found one from home depot; posted link in #administrivia
+            - $137, a little taller than current table, a little smaller, has shelf underneath
+        - current suggested allocation: $1,550, including shipping
+        - most of furniature is coming from uline, one from ikea, one from home depot
+        - couldn't find better options to consolidate all from one place
+        - many restaurant supply tables, but more expensive, on wheels, stainless steel; doesn't fit environment
+        - also think it's a good idea to get self-healing mat for supply table
+    - vote: 12 unanimous
 - So abt having rsos pay for printing
-- 60 cents per page is currently the standard set by Creative Lab
-- We can undercut them by going 50 cents or match them 
-- VQBC might have something for the cost to break even idk
-- Could also use as leverage for bringing back STF fund with ASUC senators 
+    - rsang: currently, 60 cents per color page at creative lab (next door); we could undercut them by doing 50 cents
+        - elenah: what printers do they use? we should figure this out before setting price
+    - vqbc: we could offer a much lower cost; 3000 pages for 10% usage toner, so 30K pages for $600 (estimate)
+        - if we assume this is accurate, 1K costs 20 dollars
+        - we could set a reasonable price for 50 pages of $5 at the very worst
+            - counting both toner and paper
+            - rsang: sounds very reasonable!
+        - math is in #administrivia
+        - elenah: this would allow us to up regular quotas as well
+    - vqbc: for regular user quota, can increase to 20 color pages
+- Could also use as leverage for bringing back STF (student tech fee) fund with ASUC senators 
+- elenah: makes most sense to have them start at 0, then "refund" them pages as they pay
+    - there is now a stripe minimum, so you can't buy a $3 pin because donation minimum is $5
+- michaelzls: accept cash?
+    - a lot of regulation to do so, i.e. safe box
+- rsang: will defer to next BoD to get more member's inputs
+
 ## operations
-- we should trial electric staplers as a possible long term solution for stapling - ericgu
-- I will cry when it breaks bc our patrons have brain like berkeley - rsang  
+- ericgu: we should trial electric staplers as a possible long term solution for stapling
+    - rsang: I will cry when it breaks bc our patrons have brain like berkeley
+    - elenah: cheaper ones are so cheap ($50) that we don't have an excuse to not try
+        - possibly just get one, and see how it goes?
+        - current system is so bad, so even a potentially worse change is worth trying out
+    - rsang: ok we will try it out
+    - also found a $20 one
+    - ideally uses staplers we already have
+- lafer: 
 ## internal
-- 6 tech talk form responses, will begin scheduling over the course of this and next week - ericgu
-
+- ericgu: 6 tech talk form responses, will begin scheduling over the course of this and next week
+    - joiew:
+        - talked to emma, maybe sometime in december?
+- joiew: round1
+    - maybe 24th of october?
+        - would like to see how many people go before doing stipend
+        - will send out form + talk to finance
+            - form should include whether or not you plan on spending money
+    - stonestown location
+    - round1 is free as long as you don't do anything
 ## finance
-- are we in debt  
+- are we in debt
+- finwan:
+    - $6000 taken out of account :(
+    - rollover issue is solved
+    - bought 6 black/white toners
+        - 3 in stasis until 15th october
+    - paper arrived this week
+    - printer screen replacement coming today
+        - ordered to finwan's place
+    - monitor broke, so put on buy sheet; put 3 just to be safe
+- elenah: jingwen said: what if we had loanable drawing tablets?
+    - michaelzls: agreed
+        - don't know if it will be a big purchase; only 3
+        - won't get ones with screens, just basic wacom
+        - wacom is expensive but the only one with good drivers
+            - everything else is extremely finnicky
+        - wired ones are so much cheaper
+- michaelzls: for monitors: prefer 1440p 120hz over 4k 60hz
+    - rsang: if you can find one
+        - however, it is nice that they're all uniform
+    - also would like color calibrator
+- elenah: the graphics cards that jaysa bought were returned
+    - we should count how many we have to see how many more we want
+    - already approved to buy from last year, but should still have plan
+    - do that after BoD
+    - AMD 9700XT
 ## decal
 - how class go bro
+- erdaifuu: decal is going good
+    - 23 people attended
+    - VMs have been working very well, working on setting up ipv4
+    - some issues while accessing VMs while on campus VPN
+        - elenah: make sure they're selecting the correct option
+        - michaelzls: just give people an ssh command to copy and paste to ssh into carp
 ## design
 - i keep getting ghosted I honestly think my messages are getting sent to spam
+- angelawuuski: i can design many things
+    - michaelzls:
+        - talk to jingwen
+        - currently looking for redesign on login screen, poster for halloween, halloween lock screen, etc.
+        - basically anything works
 ## rebuild
-- p r i nt
-Meeting Adjourned at ${end_time}
+- elenah: rewrote printhost again, works better now; haven't deployed it yet
+    - need to test more
+    - michaelzls: can you write test suite; better than doing manually, will be useful later
+    - also can do nix tests
+    - frusterating to develop because it is so integrated with every other service
+- elenah: would also like to redo login screen
+    - currently using a very old version of greeter theme
+    - not worth trying to patch
+    - could start over from scratch; if so, just do something new instead of trying to emulate old version
+    - a lot of strange things, some unintuitive UI
+    - michaelzls: interesting thing about greetd is that you can literally use any sort of thing as the frontend
+- rschuetz: issues with smokey today?
+    - will eventually deploy that config onto all computers
+    - elenah: seemingly fine
+Meeting Adjourned at 19:06
 
-Notetaker: ${username}
+Notetaker: studentkrisk