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Add location to iCalendar meetings #206

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Add location to iCalendar meetings #206

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c681596
Add Discord meeting location metadata
Copilot Oct 7, 2026
d82cb99
Add ChronicleBot front matter to iCalendar description
Copilot Oct 7, 2026
763f207
Use ChronicleBot front matter in iCalendar DESCRIPTION
Copilot Oct 7, 2026
10a6922
Put human links before calendar front matter
Copilot Oct 13, 2026
081460f
Clarify iCalendar subscription link
Copilot Oct 13, 2026
5d38316
Clarify meeting notification instructions
m-aciek Oct 14, 2026
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9 changes: 5 additions & 4 deletions docs/community/monthly-meeting.rst
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Expand Up @@ -9,15 +9,16 @@ Upcoming meeting dates and times:

.. meeting-dates::

`Download iCalendar file </docs-community-meetings.ics>`_
`Add these meetings to your calendar </docs-community-meetings.ics>`_
to stay up to date with upcoming meetings!

The agenda and later the meeting minutes are written in the `HackMD <https://hackmd.io/@encukou/pydocswg1>`_.
To edit notes, click the “pencil” or “split view” button on the `HackMD Document <https://hackmd.io/@encukou/pydocswg1>`_.
You will need to log in with, for example, a GitHub account.

To receive notifications about upcoming meetings you can add the iCalendar to your
calendar, or click the "Interested" button in the `Discord server
<https://discord.gg/sMWqvzXvde>`_ events page for individual meetings.
You can also receive reminders for individual meetings by clicking
"Interested" on the event in our `Discord server
<https://discord.gg/sMWqvzXvde>`_.

By participating in meetings, you are agreeing to abide by and uphold the
`PSF Code of Conduct <https://policies.python.org/python.org/code-of-conduct/>`_.
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2 changes: 2 additions & 0 deletions docs/tools/meeting_dates.py
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Expand Up @@ -93,8 +93,10 @@ def generate_ics(app, exception):
f"DTSTART:{start.strftime('%Y%m%dT%H%M%SZ')}",
f"DTEND:{end.strftime('%Y%m%dT%H%M%SZ')}",
"SUMMARY:Python Docs WG monthly meeting",
"LOCATION:https://discord.com/channels/935215565872693329/1303462495977213992",
"DESCRIPTION:Agenda: https://hackmd.io/@encukou/pydocswg1",
" \\nDiscord channel: https://discord.gg/yhvN2ECXSM",
' \\n+++\\nevent_location="VC:1303462495977213992"\\n+++',

@StanFromIreland StanFromIreland Oct 14, 2026

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Won't this now be visible in people's calendars?

@m-aciek m-aciek Oct 14, 2026

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Yes, added a feature request for an improvement in ChronicleBot: https://discord.com/channels/909201876740890694/1075909413241634967/threads/1559897618535153715

@m-aciek m-aciek Oct 15, 2026 •
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Do we consider it a blocker? If so, we can change and use sole URL in location without this frontmatter addition, it would still be an improvement. By the way, we don't know how Discord would handle the sole Discord channel URL in location, maybe it would derive it is a voice channel? My intention was to get a nice link like in native Discord event, like to livestream channel below.

Image

"END:VEVENT",
]
lines += ["END:VCALENDAR"]
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