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Update Kanvas whiteboarding docs to reflect default availability #1248

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Copilot Sep 17, 2026
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docs(kanvas): update whiteboarding docs for default availability
Copilot Sep 17, 2026
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37 changes: 6 additions & 31 deletions content/en/kanvas/designer/whiteboarding/index.md
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Expand Up @@ -12,7 +12,7 @@ aliases:

![Shapes Introduction](images/overview.png)

The whiteboarding feature introduces versatile, freestyle drawing capabilities within Kanvas. Enabling the whiteboard feature augments your ability to diagram with a suite of predefined shapes, and pen and pencil annotation, allowing you full freedom of expression of your engineering diagrams.
The whiteboarding feature introduces versatile, freestyle drawing capabilities within Kanvas. Whiteboarding is enabled by default for all users and augments your ability to diagram with a suite of predefined shapes, and pen and pencil annotation, allowing you full freedom of expression of your engineering diagrams.

{{% alert title="Looking for a specific operation?" %}}
This page introduces whiteboarding and the drawing tools. For the per-object operations - adding, copying, cloning, locking, deleting, styling, resetting styles and resizing shapes, sections and textboxes - see [Working with Canvas Objects]({{< ref "kanvas/designer/canvas-objects/index.md" >}}).
Expand All @@ -29,38 +29,13 @@ This page introduces whiteboarding and the drawing tools. For the per-object ope
3. **Non-Invasive Annotations**
- Annotations, shapes, or drawings created within the tool remain separate visual aids, not altering the actual infrastructure components.

## Enable the Whiteboarding Beta Feature
## Access Whiteboarding

If not already enabled, follow these steps to access the whiteboarding feature within Kanvas:
Whiteboarding is available by default in Kanvas. No feature toggle is required.

### Step 1: Accessing Preferences

1. Navigate to canvas preferences and enable "Whiteboard Beta"
![Canvas Preferences](images/canvas-preferences.png)
1. **Toggle Whiteboard Feature**
1. Inside the 'Preferences' menu, find the section related to 'Canvas Settings' or 'Features'.
1. Look for the option labeled 'Whiteboard' or similar.
1. **Activate the Whiteboard**
1. Toggle the switch or checkbox next to 'Whiteboard' to enable this feature.

### Step 2: Confirmation and Access

2. **Accessing Whiteboard**
1. Once enabled, exit the Preferences menu.
1. Look for a new bottom dock which houses shapes , annotations and other whichboarding tools .

### Step 3: Utilizing Whiteboard Tools

3. **Explore Drawing Tools**
1. Access the newly enabled whiteboard tools within the canvas interface.
1. Experiment with drawing, annotation, and collaboration functionalities available in the whiteboard toolbar.

4. **Collaborative Usage**
1. Share access with collaborators or team members to engage in real-time collaborative drawing sessions.

{{% alert title="Note" %}}
The Whiteboard (Beta) feature might undergo updates or improvements during its beta phase. Provide feedback or report issues encountered while using the whiteboard to contribute to its refinement.
{{% /alert %}}
1. Open the Kanvas design canvas.
2. Locate the bottom dock, which contains shapes, annotations, and other whiteboarding tools.
3. Use the whiteboarding toolbar to draw, annotate, and collaborate in real time.

### Feature Highlights

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